Accounts Payable Coordinator

Accounts Payable Coordinator


1.Position summary:

Responsible to assist Accounting supervisor for handling the accounting aspects related to Agency and Line expenses within Panama.


2.Responsibilities:


Key responsibilities
1)Read and respond to Outlook correspondence within 24 hours.
2)Creation of new vendors and maintenance of existing vendors in SAP
3)Credit note processing
4)Ensure Inbox status is clean within 24 hours.
5)Maintain the rejection report updated.
6)Follow up on urgent payment requests to ensure approved requests are processed timely
7)Ensure all payment requests are properly documented and approved before payment is made.
8)Follow up petty cash/ Migration booklets.
9)Follow up Travel Expense Management payments.
10)Ensure the Cash to master are processes timely and accurate.
11)Ensure all payments to vendors are executed according to the credit terms.

House keeping procedures
12)Ensure that the Company complies with accounting policy
13)Make suggestions for process improvements and savings within area of responsibility and with respect to the companies in general

Documentation and reporting
14)Maintain proper physical and electronic files and audit trails
15)Ensure documentation required by Maersk Line or AP Moller-Maersk are presented timely

3.Education, experience and skills requirements:


•Accounting/Finance background.
•Bilingual (Spanish – English).
•Computer skills (MS office).
•Good communication skills required; ability to work under pressure and detail oriented.
•A team player.